Introduction

SponsorHQ ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our sponsor management platform.

Please read this Privacy Policy carefully. By accessing or using SponsorHQ, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

Request a demo or pilot access
Create an account on our platform
Subscribe to our newsletter
Contact us with inquiries or feedback
Participate in surveys or promotions

This information may include your name, email address, phone number, company name, job title, and any other information you choose to provide.

Usage Information

We automatically collect certain information when you visit our website, including:

IP address and device identifiers
Browser type and operating system
Pages viewed and time spent on our site
Referring website addresses
Actions taken within the platform

How We Use Your Information

We use the information we collect for the following purposes:

To provide, operate, and maintain our services
To process and respond to demo requests and inquiries
To send you updates, marketing communications, and promotional materials (with your consent)
To improve and personalize your experience
To analyze usage patterns and optimize our platform
To detect, prevent, and address technical issues or security threats
To comply with legal obligations

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

Service Providers: We may share information with third-party vendors who perform services on our behalf, such as hosting, analytics, and email delivery.
Legal Requirements: We may disclose information if required by law or in response to valid legal requests.
Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
With Your Consent: We may share information with your explicit consent for purposes not covered by this policy.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

Encryption of data in transit and at rest
Regular security assessments and audits
Access controls and authentication requirements
Employee training on data protection practices

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need your information, we will securely delete or anonymize it.

Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

Access: Request a copy of the personal information we hold about you.
Correction: Request that we correct inaccurate or incomplete information.
Deletion: Request that we delete your personal information, subject to certain exceptions.
Opt-out: Unsubscribe from marketing communications at any time by clicking the "unsubscribe" link in our emails.
Data Portability: Request a copy of your data in a structured, machine-readable format.

To exercise any of these rights, please contact us using the information provided below.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect usage information and improve your experience. Cookies are small data files stored on your device that help us remember your preferences and understand how you use our site.

You can control cookies through your browser settings. However, disabling cookies may limit your ability to use certain features of our platform.

Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Children's Privacy

SponsorHQ is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child, we will take steps to delete that information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website with a new "Last updated" date. We encourage you to review this Privacy Policy periodically.

Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

SponsorHQ

Email: privacy@sponsorhqapp.com