Built from 20+ years inside event production.

SponsorHQ was built from real-world event production experience, not from the outside looking in.

After more than 20 years working inside corporate conferences, trade shows, user conferences, partner summits, association meetings, and sponsor-supported events, founder Pablo Del Valle saw the same operational problem repeat across event types: sponsor and exhibitor management was still being handled through spreadsheets, scattered emails, shared folders, disconnected tools, and manual follow-up.

In roles spanning breakout production, digital services, event operations, presentation management, signage, registration support, and onsite technical coordination, Pablo worked across the teams that make sponsored events happen: planners, sponsors, exhibitors, AV crews, registration teams, decorators, venues, production companies, and onsite staff.

That experience revealed a major gap in the event workflow. Sponsorship does not end when the package is sold. It becomes an operational handoff involving logos, company profiles, ad files, booth details, speaker information, lead retrieval needs, signage, sponsor benefits, vendor requirements, onsite contacts, and post-event proof.

Too often, that handoff breaks down.

Deadlines get missed. Logos arrive late. Booth requirements fall through the cracks. Sponsor teams do not know what is complete. Planners chase information through long email threads. Vendors lack visibility into what is needed onsite. And after the event, teams are left piecing together proof of what was actually delivered.

SponsorHQ was created to solve that problem.

It gives event teams one clear command center for sponsor deliverables, approvals, booth readiness, vendor coordination, marketing assets, speaker information, onsite status, and fulfillment proof — so every sponsor can be show-ready before the event and every renewal conversation can be backed by evidence.