Feature
Vendor handoff where nothing falls through.
Share accurate, current sponsor and booth requirements with decorators, AV teams, caterers, and venue contacts—without re-typing spreadsheets.
Handoff is where sponsor requirements get lost.
The event team knows what each sponsor needs—but that knowledge lives in spreadsheets and inboxes. When requirements get handed to decorators, AV providers, and venues, details get re-typed, versions drift, and vendors work from stale information. The gaps only show up onsite.
How it works in SponsorHQ
Vendor-ready requirement summaries
Generate clean summaries of booth specs, power needs, AV requirements, and special requests per sponsor.
Always-current data
Handoff documents pull from live sponsor records, so vendors are never working from an outdated export.
Handoff status tracking
Track which requirements have been sent, acknowledged, and confirmed by each vendor.
Change visibility
When a sponsor changes a requirement, see exactly which vendor handoffs need to be refreshed.
One source of truth
Your team, your sponsors, and your vendors reference the same record—not three versions of a spreadsheet.
The workflow
Capture
Collect requirements per sponsor
Package
Generate vendor-ready summaries
Send
Hand off to each vendor
Confirm
Track acknowledgment and changes
SponsorHQ does not replace your decorator, AV, or venue systems. It makes the handoff into those systems accurate and traceable.
Related capabilities
Make every vendor handoff clean.
See how SponsorHQ keeps vendors working from current sponsor data.