Product
The sponsor operations and renewal intelligence platform.
SponsorHQ helps event teams make every sponsor show-ready by managing sponsor deliverables, booth readiness, vendor handoff, fulfillment proof, and renewal reporting from one clear command center.
Sponsor operations live in too many places.
Most teams manage sponsors through spreadsheets, email threads, shared folders, and disconnected portals. Deliverables slip, booth requirements get lost in vendor handoff, and when renewal season arrives there is no clean record of what was actually delivered.
SponsorHQ replaces that scattered workflow with one command center: every sponsor, every deliverable, every booth requirement, every vendor handoff, and every piece of fulfillment proof, tracked in one place from kickoff to renewal.
What SponsorHQ does
Seven core capabilities that take a sponsor from signed agreement to show-ready to renewed.
Sponsor Deliverable Tracking
Track every logo, ad, bio, insert, and asset across all sponsors with clear status and deadlines.
Learn moreBooth Readiness
Know exactly which booths are show-ready and which still need furniture, power, signage, or staff.
Learn moreVendor Handoff
Hand off accurate sponsor and booth requirements to decorators, AV teams, and venue contacts.
Learn moreSponsor Portal
Give each sponsor a clear action page showing what is due, what is missing, and where to submit it.
Learn moreFulfillment Proof
Document every delivered benefit with timestamps and evidence your team can stand behind.
Learn moreRenewal Reporting
Turn fulfillment records into renewal-ready reports that support retention and expansion conversations.
Learn moreReadiness Milestones
Track progress against pre-event milestones so your team always knows what is at risk.
Learn moreFocused by design
SponsorHQ is not an all-in-one event platform. It does not replace your registration system, floorplan software, decorator portals, or lead retrieval providers. It tracks the readiness and handoff work that happens around those systems—the work that usually lives in spreadsheets and inboxes.
Frequently asked questions
What is SponsorHQ?
SponsorHQ is a sponsor operations and renewal intelligence platform for event teams. It tracks sponsor deliverables, booth readiness, vendor handoff, fulfillment proof, and renewal reporting in one clear command center.
Who is SponsorHQ for?
SponsorHQ is built for association, conference, agency, and corporate event teams managing roughly 25 to 100 sponsors, exhibitors, or partners through spreadsheets, email, shared folders, and disconnected portals.
Does SponsorHQ replace my registration platform or decorator systems?
No. SponsorHQ tracks readiness and handoff around your existing systems. It does not replace your registration platform, floorplan software, decorator portals, or lead retrieval providers.
How does pilot pricing work?
Pilot pricing is per event and starts at $299 for up to 10 sponsors or exhibitors. Every pilot includes guided setup, readiness check-ins, and a post-pilot results review.
How does SponsorHQ help with sponsor renewals?
SponsorHQ documents fulfillment proof for every delivered benefit during the event cycle, then turns those records into renewal-ready reports your team can use in retention and expansion conversations.
Ready to make every sponsor show-ready?
Join the pilot program and validate the workflow on your next event with guided setup and readiness check-ins.